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Training

Railsoft’s training module is designed for railroad companies that want to manage the training processes of their employees. With this module, employers can easily plan, organize and monitor training, as well as assign training to individual employees. The module also allows for the management of training documentation, such as certificates and training completion confirmations. As a result, employers can be sure that their employees are properly trained and meet regulatory safety standards.

Learn about the benefits

Learn about the benefits

Discover the benefits offered by our training module, which enables efficient management of training processes and enhances employee safety.

 

Planning

The training module allows railroad companies to plan and organize training for their employees in one place. Employers can easily create training schedules and assign them to individual employees.

Tracking progress

The module allows monitoring the progress of training, which enables employers to track the progress of their employees and make sure they are properly trained.

Management

The module allows the management of training records, such as certificates and training completion confirmations. As a result, employers can be sure that their employees are properly trained and meet safety standards required by law.

Automation

The module automates training management processes, allowing employers to save time and increase efficiency.

Reporting

The module allows the generation of various types of training reports, enabling employers to quickly and easily analyze the data and take appropriate action.

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Modules for training centers

The application environment can be easily customized and deployed in an organization, reducing the time required to introduce the system. Discover the full capabilities of Railsoft – learn about the modules of the rail outsourcing application

 

Employees

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Security

Employees

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Security

Cartography of Wagons - Registration and Management

The directories are designed to manage information on the operating characteristics, legal status and technical condition of railcars, railroad carriages and their equipment: among others.
related to Authorizations for Operation and/or Certificates of Type (No/Validity Period), Authorizations for Operation and/or Railcar Certificates (No/Validity Period), Certificates of Technical Performance (No/Validity Period), as well as information required by law in the area of identification of Manufacturer, Owner, Dispatcher, Operator and ECM for railcars.

The directories also provide tools dedicated to optimize: the recording, management and use of information in the area of control of the maintenance statuses of the railcar and equipment, in accordance with the maintenance cycles appropriate to the railcar, Maintenance System Documentation, manufacturer’s warranties, validity of certificates, approvals, permits … The system provides transparently all information about all events that occurred throughout the maintenance period, ie.
from control inspections of level 1 to 2 through periodic inspections of level 3 to periodic repairs of level 4 to 5.
The system also monitors in real-time the inspection statuses of tank cars, brake tanks and other railcar equipment.
It allows for the definition of individual inspection rules and automatically warns of upcoming inspection or repair dates.
It provides basic support for managing freight safety information in the form of transparent visualization of approaching repair and inspection dates in the timeline.

Wagon equipment module

The module allows defining any important [for inspections, repairs, revisions and legalization] elements of wagon equipment [along with important individual parameters characterize] – example parameters.

  • Tank
  • Brake cylinder
  • Cart
    • Wheel set no. 1np
    • Manufacturer
    • Type
    • ID/Serial number
  • Other – defined by the system user The user will have the ability to:
  • Define equipment templates [grupowania wybranych elementów wyposażenia], specific to specific types of wagons
  • Links [z poziomu wagonu] specific items of equipment to specific railroad documents

Wagon document register - document management

The system area provides tools to support the collection, archiving and sharing of wagon maintenance documentation resources with the assignment to a specific type of vehicle/strategic type for railroad safety of their equipment, with the legally required continuity of traceability of features and characteristics in the operating history of a railroad system element.
The module allows the user to define the expiration date of a document associated with a railroad system element and automatically warns about the approaching expiration date of the document.

Register of contracts (leasing)

The module is used to register and manage contracts concluded with leasing service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of relationships with a particular company.

Employees

Employee file - registration and management

The module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees carrying out transportation and/or maintenance processes.
The functionality makes available the definition and supervision of the validity of certificates and authorizations on the basis of a predefined card file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

 

Also part of the employee area is a set of functionality responsible for trail familiarity.
It is used to record and verify the trail familiarity of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition to the selection of specific railroads to timetables.
Functionalities within route familiarity management also make it possible to generate a route familiarity card for a selected employee, as well as a list of employees who qualify for a route familiarity exam or renewal of route familiarity

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties along with the history of operation of the item.
The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns about the approaching expiration date of the document.

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

Employee training and instruction module

The module is responsible for the process of training, authorization, privilege updates and instructions.
Automation of the process, integration with the Employee Documentation module, customization of templates, document templates and the use of mobile devices facilitate and optimize the process of managing employee authorizations.

UTK Register of Train Drivers

A module containing a set of functionalities enabling communication with the system of the Railway Transport Authority in the scope of entering, updating and deleting data of employees in the positions of Drivers and Drivers of Railway Vehicles. Module created for the purpose of compliance of the system with the Regulation of the Minister of Infrastructure of October 12, 2022. (Journal of Laws 2022 item 2166).

Functionality specification:

  • Integration with the National Register of Train Drivers and Drivers of Railway Vehicles in accordance with the Regulation of the Minister of Infrastructure dated October 12, 2022. (Journal of Laws 2022 item 2166)
  • Entering, updating, changing, sharing and deleting employee data contained in the register

System

File of contractors

The module is used to manage contractors with whom we have active business relationships.
This module can be integrated with an external system, which will feed it with the data of contractors.
An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to register transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows the registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the completion of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within a Safety Improvement Program. Task completion, on the other hand, is assigned to tasks defined within the PPB. The system allows the Program to be printed with the defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows you to register PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows assigning a responsible person and also a validity date to each of the added documents.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to enable the implementation of the established division.
In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection.
The system allows assigning tasks to individual employees already at the stage of their registration.

An additional advantage is the ability to register documents, notes and attachments independently of audits and inspections.
The Audit Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates.
Based on the registered audit, the user can grant or revoke the validity of a certificate for a selected external entity.

Planner panel

The module is used to create and manage plans of trains carrying out registered transport orders, including planning of traction vehicles, drivers and wagons. Within the module it is possible to plan main carriages (according to the order from the customer), auxiliary carriages, i.e. arrivals, returns or slackers. In addition, the system is equipped with functionality for verification of transport status thanks to connection with SEPE, and automatic downloading of national and border timetables thanks to connection with PKP PLK. The Transportation Planning module can be used in the form of:

  • Graphic
  • Tabular

Transport dispatcher panel - Implementation of the transport plan

An ergonomic panel for scheduling and managing transports. The dispatcher panel can be run in infinite instances and user-defined views.

Register of transport contracts

The module allows you to register transport contracts concluded with contractors, with the possibility of linking them with offers issued in the CRM module. The defined contract can consist of multiple services and their variants.

CSO Reports

The module is responsible for generating reports required by the Central Statistical Office (CSO)

List of reports:

  • TK-1 – Report on operational activities of railroad transport
  • TK-2 – Report on cargo transportation by railroad.
  • TK-2a – Report on cargo transportation in international transport by rail.
  • TK-4 – Report on the operation of rolling stock
  • TK-6 – Report on railroad rolling stock
UTK reports (P-Z)

The module is responsible for generating reports required by the Railway Transport Office (UTK).

List of reports:

  • P – Basic market data – freight shipments (monthly)
  • PT – Data on cargo shipments (quarterly)
  • PTM – Carriage of goods in international transport (annually)
  • PTN – Transportation of dangerous goods (annually)
  • PTI – Intermodal transport shipments (quarterly)
  • TT – Data on freight rolling stock (quarterly)
  • TTE – Technical and operational indicators of rolling stock (quarterly)
H30

The module allows electronic data exchange with other carriers. The exchanged data includes information on trains routed to and from the carrier along with its details such as wagon list, freight carried, net and gross weights of the train set and individual cars. The exchange can be implemented based on the international HERMES standard (H30/A30).

Register of workshop orders (implementation of maintenance)

Current repairs and inspections are often performed by in-house workshops that are part of the company.
The in-house workshop module is responsible for handling requests for rail cars and traction vehicles to be taken out of service, as well as for contacting in-house workshops carrying out work on defective rail cars.
Repair work is carried out in accordance with the DSU documentation, for each change in the activity of a transport unit appropriate documents such as R25W and R27W are issued.

Register of contracts (workshop internal/external)

Transportation companies are required to perform regular maintenance on their transport units, and for this purpose they enter into contracts with workshops that specialize in performing specific repairs.
The Railsoft system in the contract management module allows you to register the terms of the contract.
The process involves assigning the appropriate units to the repairer, defining the types of overhauls and repairs to be performed, the activities that are necessary and the side activities performed during regular maintenance work.

The dynamic design of the functionality allows costs to be appropriately allocated to the type of exemption being implemented.

Maintenance integration pins the registered request to a specific contract calculating the approximate cost of the repair performed.
By issuing data to a third-party workshop on the browser side, it allows you to adjust the services to be performed and return an invoice for the repair with a detailed cost estimate according to the contract points.
The contracts module works closely with the maintenance module, inspections, transport units file and contractors file.
The items written in the contract are applicable both in the office and from a mobile device or browser in mobile or web.
This module is integrated with Ascent.

CRM. Contractor - Web

The module is used to communicate with the customer using a web page. In addition, the system provides correspondence with the contractor from the level of the office application. After receiving an inquiry from a client, the system allows to carry out a broadly understood calculation of the cost of fulfilling the inquiry with a division into different variants. The ready calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once the offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are carried out by third-party workshops that specialize in a particular type of repair and are not part of the freight company.
Until now, the forms submitted to them about performing an inspection or repair were sent via email.
This process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport.
The frequent occurrence of such cases jeopardized the timeliness of orders and caused financial losses.

In order to facilitate and speed up the process of carrying out repair activities, a CRM workshop module managed via a web browser has been created.
A trucking company that has Railsoft software in the office version provides cooperating repair companies with access to the application.

CRM.Handel - window application

The module is used to register inquiries for transported goods, including NHM and RID code. Each product registered in the file is subject to CSO classification. RailSoft Enables you to keep a collective record of services, e.g. freight (piece, net ton, started hour, yard, etc.), stay of wagons under loading/unloading, use of wagons.

Calculation functionality allowing to prepare on the basis of defined parameters / rates (e.g. averaged cost of fuel, driver/hour, locomotive , selected services, etc.) and fixed commercial rules (e.g. multiplier depending on the number of wagons, etc.) – target freight cost for each request.

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Why RailSoft?

Training centers must adapt to the ever-changing demands of the market and meet the needs of their customers. One way to achieve this is to implement a modern training management system such as RailSoft.

The RailSoft system is a tool that enables training centers to plan, organize and monitor training, as well as manage training records. As a result, training centers can increase the efficiency of their operations and improve the quality of their services.

One of the key benefits of implementing RailSoft is the automation of training management processes. As a result, training centers can save time and increase the efficiency of their operations.

Another important benefit is the ability to monitor training progress and generate various types of reports. This allows training centers to quickly and easily analyze data and take appropriate action.

Our team consists of skilled professionals who constantly strive to improve our solutions.
We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you are assured that you are getting the best IT solutions for the rail industry on the market.
We provide efficiency, reliability and flexibility to help you succeed.
Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market.
See what new functionalities you will encounter in RailSoft.

Learn more

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