At the end of 2025, we announced plans to introduce digital written orders in the RailSoft system—a solution compliant with IR-1 guidelines and designed to accommodate upcoming changes in railway digitization. Today, we can no longer speak of an announcement, but of actual implementation. The system has successfully completed pilot testing and is being used extensively in daily operations. Over 1,500 train drivers are already actively using the written orders module in RailSoft, both at one of Poland’s largest passenger carriers and at rapidly growing freight carriers. This is an important step toward the full digitization of the railways and an increase in operational safety.
Translated with DeepL.com (free version)
How RailSoft is changing the train operator’s job
The most noticeable change is mobility and ease of use. In the traditional model, written orders were circulated on paper or as scanned documents, which often involved additional administrative tasks and the risk of misreading. Thanks to RailSoft, the entire process is digital—the train operator receives the order directly in the mRails mobile app, which they use while on duty.
This solution significantly simplifies day-to-day work. Information is clear, immediately accessible, and stored in the system, eliminating the problem of illegible documents or lost printouts. In practice, this means less paperwork and more time for what matters most—safe train operation. The driver’s app has become a natural work tool, integrating operational communication with digital document workflow.
Security and IR-1 Compliance – Key Priorities Before July 2026
The digitization of railway processes is not just a matter of convenience, but above all of safety and regulatory compliance. The written orders module in RailSoft has been designed in full compliance with IR-1, which sets forth the rules for transmitting traffic orders on the railway.
The solution integrates with the infrastructure manager’s systems, enabling digital orders to be transmitted and processed in a manner consistent with the existing IT infrastructure. This means that the system functions not only as a standalone application, but as part of a larger railway traffic management ecosystem.
This is particularly important in light of the upcoming deadline of June 30, 2026, which marks the end of the transition period for the implementation of digital written orders. Starting in July, digital solutions will become the standard and an operational requirement. For many organizations, this means the need to quickly implement a proven system that meets regulatory requirements while also supporting railway safety.
1,500 train operators as proof of effectiveness
The numbers speak for themselves when it comes to the effectiveness of this solution. Currently, over 1,500 train operators are actively using the written orders module in RailSoft. The system operates effectively both on a large scale for passenger rail carriers and in the demanding environment of freight transport.
Implementations show that railway digitization is no longer a pilot project or a concept for the future. It is a solution that has proven itself in day-to-day operations—supporting hundreds of trains and thousands of field operations. Thanks to a mobile app for train operators, digital document workflows, and integration with infrastructure systems, RailSoft provides tangible support for modern rail transport.
Don’t wait until June—check out this ready-made solution
There is less and less time left until the end of the transition period. Railway organizations that want to prepare for the mandatory digitization of written orders in accordance with IR-1 need a solution that has been proven in practice.
RailSoft is a system that is already in use today, supporting over 1,500 train operators and effectively improving railway safety.
Don’t wait until the last minute—check out our ready-made solution and get your organization ready for the digital queue before June 30, 2026.
