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Railroad Outsourcing

Rail subcontractor portal – Web application and Android mobile application, which were prepared for auditing companies providing services in the form of electronic execution of R7 documents and Brake Test Cards according to the configuration assumptions of companies using the RailSoft system.

Transferring paper railroad documents is a time-consuming process and requires the physical presence of documents, which can be cumbersome on long routes. Paper documents are also prone to getting lost or damaged, leading to delays and traffic management problems. Manual filing and processing of documents leads to human error and delays. Our solution eliminates these problems and enables fast, easy and secure transfer of railroad documents in digital form, minimizing time and costs, improving efficiency and quality of railroad traffic management.

Learn about the benefits

Learn about the benefits

Learn about the benefits of our RailSoft Railroad Subcontractor Portal, which will allow your railroad company to optimize costs and increase operational efficiency.

Automation

Automation of document creation processes saves time and avoids human error, which has a positive impact on the efficiency of the company.

Speeding up procedures

The system allows to speed up the auditing processes so that, auditing companies can serve more clients in less time, which increases their profitability and competitiveness in the market.

Security

The application of data validation and verification rules effectively prevents human error, minimizing the risk of mistakes and errors, which positively affects the quality and reliability of data.

R

Easy access

Access documents in real time from anywhere, anytime.

Data transmission

Automatic data processing and transmission saves time, minimizing costs and increasing efficiency. In addition, through this process, the risk of document loss is minimized, which contributes to the security and quality of document management.

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Application functionalities

The application environment can be easily customized and deployed in an organization, reducing the time required to introduce the system. Discover the full capabilities of Railsoft – learn about the modules of the rail outsourcing application

 

System

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Security

Workshop

Services

System

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Security

Workshop

Services

System

File of contractors

The module is used to manage contractors with whom we have an active business relationship. This module can be integrated with an external system that will feed it with contractor data. An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to record the transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the implementation of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within the security improvement program. Task performance, on the other hand, is assigned to tasks defined within the PPB. The system allows you to print the Program with defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows the registration of PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows you to assign a responsible person and also an effective date to each of the documents you add.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to implement the established division. In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection. The system makes it possible to assign tasks to individual employees as early as the registration stage.

An additional advantage is the ability to record documents, notes and attachments regardless of audits and inspections. The Inspection Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates. Based on the registered audit, the user can grant or revoke the validity of the certificate for the selected external entity.

Planner panel

The module is used to create and manage plans for trains carrying out registered transport orders, including the planning of traction vehicles, drivers and wagons. Within the module, it is possible to plan main shipments (according to the order from the customer), auxiliary shipments i.e. commuting, returning or slacking. In addition, the system has been equipped with the functionality of verification of carriage status thanks to the connection with SEPE, and automatic downloading of managed national and border timetables thanks to the connection with PKP PLK. The Transportation Planning module can be used in the form of:

  • Graphic
  • Tabular

Transport dispatcher panel - Implementation of the transport plan

Ergonomic panel for planning and managing shipments. The dispatcher panel can be run in an infinite number of instances and user-defined views.

Register of transport contracts

The module allows you to register shipping contracts concluded with contractors, with the possibility of linking them to offers issued in the CRM module. The defined contract can consist of multiple services and their variants.

CSO Reports

The module is responsible for generating reports required by the Central Statistical Office (CSO)

List of reports:

  • TK-1 – Report on operational activities of railroad transport
  • TK-2 – Report on cargo transportation by railroad.
  • TK-2a – Report on cargo transportation in international transport by rail.
  • TK-4 – Report on the operation of rolling stock
  • TK-6 – Report on railroad rolling stock
UTK reports (P-Z)

The module is responsible for generating reports required by the Railway Transport Office (UTK).

List of reports:

  • P – Basic market data – freight shipments (monthly)
  • PT – Data on cargo shipments (quarterly)
  • PTM – Carriage of goods in international transport (annually)
  • PTN – Transportation of dangerous goods (annually)
  • PTI – Intermodal transport shipments (quarterly)
  • TT – Data on freight rolling stock (quarterly)
  • TTE – Technical and operational indicators of rolling stock (quarterly)
H30

The module allows electronic exchange of data with other carriers. The data exchanged includes information on trains routed to and from the carrier, along with its details such as wagon list, cargo carried, net and gross weights of the train set and individual cars. The exchange can be implemented based on the international HERMES standard (H30/A30).

Workshop

Register of workshop orders (implementation of maintenance)

Current repairs and maintenance are often performed by in-house workshops that are part of the company. The in-house workshop module is responsible for handling requests for decommissioning of railcars and traction vehicles, as well as for contacting in-house workshops performing work on defective railcars. Repair work is carried out in accordance with the DSU documentation, for each change in the activity of the transport unit, relevant documents such as R25W and R27W are issued.

Services

Foreign auditor - the basis

The main task of the system is to prepare a comprehensive IT solution for auditing companies to enable the execution of railroad documents in electronic form for companies that use Railsoft or other railroad logistics systems.

Functionality specification:

  • Management of subcontractor companies
    • Registration of the subcontractor’s company
    • Keeping a record of subcontractor contracts
    • Management of access to the resources of the ordering redec service
    • Settlement of services / Service performance protocol
  • Subcontractor company administration (access via web application)
    • Management of office workers
    • Managing mobile workers
    • View the subcontracting order register
    • Register of executed railroad documents
  • Document template management (access via mobile app)
    • Document R7
    • KPH document

All the above-mentioned operations will be carried out using a web application for managing the resources of the subcontracting company and a mobile part (Android application) with the help of which the user of the system in real time has the opportunity to operate the railroad process on the ground.

Foreign auditor - additional principal

The module is used to record and manage contracts for outsourced services of the railroad company.

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Why RailSoft?

Railroad companies around the world have been grappling with increasing challenges, from increasing efficiency and improving safety to achieving cost savings. Implementing a rail subcontractor’s application on RailSoft can help them solve these problems and achieve success.

Overall, the new software for railroad auditors and train drivers is an important tool for making work on the railroad safer and more efficient. Its application can help improve the operation of the entire rail system, as well as provide better working conditions for auditors and drivers.

Convenient operation is reduced to two applications:

  • WEB application for office workers
  • Mobile app for workers in the field

Flexibility is another important aspect. Our application allows you to be flexible with your company’s needs, which means you can use the services only when you really need them.

Our team consists of skilled professionals who constantly strive to improve our solutions. We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you can be sure that you are getting the best IT solutions for the rail industry on the market. We provide efficiency, reliability and flexibility to help you succeed. Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market. See what new features you will encounter in RailSoft.

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Our customers

Find out how the system implementations looked like in other railroad companies. Learn how our customers have increased efficiency and improved security with RailSoft.

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RailSoft

Our solution has already been trusted by many reputable companies that have appreciated our innovative approach and reliability.

Join the ranks of satisfied customers and enjoy greater efficiency and time savings. RailSoft – a reliable partner for your business.

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If you have questions or would like more information, we encourage you to fill out the contact form. Our team will be happy to answer all your questions and dispel any doubts. Filling out the contact form is an easy and quick way to get in touch with us and get support. Don’t delay, fill out the form today and learn more about our solutions!