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Software for railroad infrastructure managers

Modules for managers are comprehensive tools that enable efficient and effective management and planning of rail infrastructure maintenance. By automatically generating maintenance schedules and tracking the progress of work, managers can maintain the high quality and safety of rail infrastructure, as well as reduce maintenance costs.

Learn about the benefits

Learn about the benefits

Learn about the benefits and increase capabilities with the implementation of RailSoft in your company.

 

Monitoring

The RailSoft module enables real-time monitoring of the condition of the rail infrastructure, which allows a quick response to possible breakdowns or other problems.

Automation

RailSoft automates many of the processes involved in maintaining rail infrastructure, which reduces the time it takes to perform certain activities and increases their efficiency.

Coordination

The tool enables rail infrastructure managers to better coordinate maintenance work, allowing for more efficient use of resources and increased rail safety.

Reporting and data analysis

RailSoft enables the generation of detailed reports and analysis of data related to rail infrastructure.
This enables managers to better monitor performance, identify areas for improvement and make strategic decisions based on solid information.

Cost optimization

The automation of processes and better coordination of work reduce the cost of maintaining the railroad infrastructure, which contributes to improving the efficiency of operations.

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Features

The function of the IT solutions we have prepared is to support managers of railroad lines, traction vehicles, railcars and buildings in their maintenance, planning and ensuring the safe operation of the entire infrastructure.
The software for railroad infrastructure managers consists of several modules that can be customized according to the needs of each customer.
The system makes it possible to monitor the technical condition of railcars and traction vehicles by recording workshop repairs carried out by both internal workshops and external contractors.
The management software helps keep track of the dates of mandatory inspections, as well as emergency repairs.
With its help, it is possible to create a list of audits and inspections carried out and planned.
Still another of the modules is designed to manage employees, their contracts and authorizations, record employee equipment or training courses attended.

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Modules for infrastructure managers

Modules can be easily customized and deployed in an organization, reducing the time it takes to implement the system.
In addition, they can be added, removed or changed at any time, allowing the system to adapt to changing business needs.

Traction

Employees

System

s

Security

Workshop

Services

Traction vehicles

Register of contracts (insurance)

The module is used to register and manage contracts concluded with insurance service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of the relationship with a particular company.

Measurement eCards

Each workshop, when performing a periodic inspection P1-P3 or repairs P4 and P5, is required to fill out Measurement Cards appropriate to the vehicle type according to the DSU in effect at the time. The activities aligned during the repair and the documents filled out by the workshop must comply with the Safety Directive. Developed by Petrosoft, the Measurement Card Module works in two dimensions:

  • The basic version allows you to assign templates to a specific piece of equipment, hand over the document to the workshop to fill out through the web application. The employee then fills out the form manually scans it and sends it with an attachment to the office.
  • The advanced version allows you to electronically assign specific parameters to items of equipment, build flexible and dynamic patterns whose contents are triggered depending on the level of maintenance, draw the shape of the printout according to DSU which, after completing the form during repair, are automatically filled with the indicated measurements. Advanced cards can be completed from : office, web browser and mobile. The data is automatically transferred to the company ordering the measurements. Added validations to the marginal values will prevent the closure of repair work if the measured values of the required parameters deviate from the safety rules. All information is transferred to reports.

 

Employees

Employee file - registration and management

The module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees carrying out transportation and/or maintenance processes.
The functionality makes available the definition and supervision of the validity of certificates and authorizations on the basis of a predefined card file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

 

Also part of the employee area is a set of functionality responsible for trail familiarity.
It is used to record and verify the trail familiarity of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition to the selection of specific railroads to timetables.
Functionalities within route familiarity management also make it possible to generate a route familiarity card for a selected employee, as well as a list of employees who qualify for a route familiarity exam or renewal of route familiarity

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties along with the history of operation of the item.
The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns about the approaching expiration date of the document.

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

Employee training and instruction module

The module is responsible for the process of training, authorization, privilege updates and instructions.
Automation of the process, integration with the Employee Documentation module, customization of templates, document templates and the use of mobile devices facilitate and optimize the process of managing employee authorizations.

UTK Register of Train Drivers

A module containing a set of functionalities enabling communication with the system of the Railway Transport Authority in the scope of entering, updating and deleting data of employees in the positions of Drivers and Drivers of Railway Vehicles. Module created for the purpose of compliance of the system with the Regulation of the Minister of Infrastructure of October 12, 2022. (Journal of Laws 2022 item 2166).

Functionality specification:

  • Integration with the National Register of Train Drivers and Drivers of Railway Vehicles in accordance with the Regulation of the Minister of Infrastructure dated October 12, 2022. (Journal of Laws 2022 item 2166)
  • Entering, updating, changing, sharing and deleting employee data contained in the register
Cab module - dispatcher's panel version

Integration with the National Register of Train Drivers and Train Vehicle Drivers in accordance with the Decree of the Minister of Infrastructure dated October 12, 2022. (Journal of Laws 2022 item 2166)

  • Principal area – allows you to register transport requests with the possibility of grouping them into packages of transport orders, which are then forwarded to the cab company for execution. The principal’s area also allows the definition of destination addresses such as those of employees, hotels, stations, company buildings, etc. In addition, the user of the principal’s area can view defined cab companies, their price lists, contact information or company employees authorized to operate the RailSoft system for TAXI order execution data.
  • Executor area – allows you to record the implementation of employee transportation, in particular:
    • Start time on a given transport request within a packet of orders
    • Distance covered on individual transport requests within a parcel of orders
    • The time of completion of a ride on a given transport request within a parcel of orders
    • Travelled commuting distance from the cab company’s headquarters to the starting point of the order

System

File of contractors

The module is used to manage contractors with whom we have active business relationships.
This module can be integrated with an external system, which will feed it with the data of contractors.
An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to register transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows the registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the completion of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within a Safety Improvement Program. Task completion, on the other hand, is assigned to tasks defined within the PPB. The system allows the Program to be printed with the defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows you to register PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows assigning a responsible person and also a validity date to each of the added documents.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to enable the implementation of the established division.
In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection.
The system allows assigning tasks to individual employees already at the stage of their registration.

An additional advantage is the ability to register documents, notes and attachments independently of audits and inspections.
The Audit Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates.
Based on the registered audit, the user can grant or revoke the validity of a certificate for a selected external entity.

Planner panel

The module is used to create and manage plans of trains carrying out registered transport orders, including planning of traction vehicles, drivers and wagons. Within the module it is possible to plan main carriages (according to the order from the customer), auxiliary carriages, i.e. arrivals, returns or slackers. In addition, the system is equipped with functionality for verification of transport status thanks to connection with SEPE, and automatic downloading of national and border timetables thanks to connection with PKP PLK. The Transportation Planning module can be used in the form of:

  • Graphic
  • Tabular

Transport dispatcher panel - Implementation of the transport plan

An ergonomic panel for scheduling and managing transports. The dispatcher panel can be run in infinite instances and user-defined views.

Register of transport contracts

The module allows you to register transport contracts concluded with contractors, with the possibility of linking them with offers issued in the CRM module. The defined contract can consist of multiple services and their variants.

CSO Reports

The module is responsible for generating reports required by the Central Statistical Office (CSO)

List of reports:

  • TK-1 – Report on operational activities of railroad transport
  • TK-2 – Report on cargo transportation by railroad.
  • TK-2a – Report on cargo transportation in international transport by rail.
  • TK-4 – Report on the operation of rolling stock
  • TK-6 – Report on railroad rolling stock
UTK reports (P-Z)

The module is responsible for generating reports required by the Railway Transport Office (UTK).

List of reports:

  • P – Basic market data – freight shipments (monthly)
  • PT – Data on cargo shipments (quarterly)
  • PTM – Carriage of goods in international transport (annually)
  • PTN – Transportation of dangerous goods (annually)
  • PTI – Intermodal transport shipments (quarterly)
  • TT – Data on freight rolling stock (quarterly)
  • TTE – Technical and operational indicators of rolling stock (quarterly)
H30

The module allows electronic data exchange with other carriers. The exchanged data includes information on trains routed to and from the carrier along with its details such as wagon list, freight carried, net and gross weights of the train set and individual cars. The exchange can be implemented based on the international HERMES standard (H30/A30).

Workshop

Register of workshop orders (implementation of maintenance)

Current repairs and inspections are often performed by in-house workshops that are part of the company.
The in-house workshop module is responsible for handling requests for rail cars and traction vehicles to be taken out of service, as well as for contacting in-house workshops carrying out work on defective rail cars.
Repair work is carried out in accordance with the DSU documentation, for each change in the activity of a transport unit appropriate documents such as R25W and R27W are issued.

Register of contracts (workshop internal/external)

Transportation companies are required to perform regular maintenance on their transport units, and for this purpose they enter into contracts with workshops that specialize in performing specific repairs.
The Railsoft system in the contract management module allows you to register the terms of the contract.
The process involves assigning the appropriate units to the repairer, defining the types of overhauls and repairs to be performed, the activities that are necessary and the side activities performed during regular maintenance work.

The dynamic design of the functionality allows costs to be appropriately allocated to the type of exemption being implemented.

Maintenance integration pins the registered request to a specific contract calculating the approximate cost of the repair performed.
By issuing data to a third-party workshop on the browser side, it allows you to adjust the services to be performed and return an invoice for the repair with a detailed cost estimate according to the contract points.
The contracts module works closely with the maintenance module, inspections, transport units file and contractors file.
The items written in the contract are applicable both in the office and from a mobile device or browser in mobile or web.
This module is integrated with Ascent.

Services

CRM. Contractor - Web

The module is used to communicate with the customer using a web page. In addition, the system provides correspondence with the contractor from the level of the office application. After receiving an inquiry from a client, the system allows to carry out a broadly understood calculation of the cost of fulfilling the inquiry with a division into different variants. The ready calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once the offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are carried out by third-party workshops that specialize in a particular type of repair and are not part of the freight company.
Until now, the forms submitted to them about performing an inspection or repair were sent via email.
This process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport.
The frequent occurrence of such cases jeopardized the timeliness of orders and caused financial losses.

In order to facilitate and speed up the process of carrying out repair activities, a CRM workshop module managed via a web browser has been created.
A trucking company that has Railsoft software in the office version provides cooperating repair companies with access to the application.

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Smooth, automated operation thanks to our IT solutions

The management, planning and maintenance of rail infrastructure consists of a myriad of interdependent processes.
The solutions proposed here help automate many of them.
In this way, our system optimizes the work carried out and makes it possible to catch errors and irregularities.
Some modules for managers can be integrated with external software to create an even more detailed database.

Why RailSoft?

Rail infrastructure management is crucial to the smooth operation of rail transportation. To manage infrastructure effectively and efficiently, rail infrastructure managers should look for tools that allow them to automate processes, better coordinate work and optimize costs. This is precisely what the RailSoft module provides.

RailSoft is a tool that allows you to automate processes related to the maintenance of tracks and railroad vehicles. As a result, the time required to perform certain activities is reduced and their efficiency is increased. In addition, RailSoft enables rail infrastructure managers to better coordinate maintenance work, allowing for more efficient use of resources and increased rail safety.

Our rail infrastructure management, planning and maintenance system is a comprehensive tool with a large number of functions.
Thanks to the modular structure of the software for managers, we can easily adapt the functionality of the system to the customer requirements presented to us.
We invite you to contact us to discuss the exact details of our offer – we will be happy to learn about your expectations from the proposed software.
We establish the principles of cooperation individually, creating a unique, tailor-made system to support managers of railroad infrastructure.

The RailSoft module also allows optimization of rail infrastructure maintenance costs. Automated processes and better coordination of work contribute to lower costs, which contributes to improved operational efficiency.

Our team consists of skilled professionals who constantly strive to improve our solutions.
We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you are assured that you are getting the best IT solutions for the rail industry on the market.
We provide efficiency, reliability and flexibility to help you succeed.
Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market.
See what new functionalities you will encounter in RailSoft.

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