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Software for railroad infrastructure managers

Modules for managers are comprehensive tools that enable effective and efficient management and planning of railroad infrastructure maintenance. By automatically generating maintenance schedules and tracking the progress of work, managers can maintain the quality and safety of rail infrastructure and reduce maintenance costs.

Learn about the benefits

Learn about the benefits

Learn about the benefits and increase capabilities with the implementation of RailSoft in your company.

 

Monitoring

The RailSoft module enables real-time monitoring of the condition of the rail infrastructure, which allows a quick response to possible breakdowns or other problems.

Automation

RailSoft automates many of the processes involved in maintaining rail infrastructure, which reduces the time it takes to perform certain activities and increases their efficiency.

Coordination

The tool enables rail infrastructure managers to better coordinate maintenance work, allowing for more efficient use of resources and increased rail safety.

Reporting and data analysis

RailSoft enables the generation of detailed reports and analysis of data related to rail infrastructure.
This enables managers to better monitor performance, identify areas for improvement and make strategic decisions based on solid information.

Cost optimization

The automation of processes and better coordination of work reduce the cost of maintaining the railroad infrastructure, which contributes to improving the efficiency of operations.

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Features

The function of the IT solutions we have prepared is to support managers of railroad lines, traction vehicles, railcars and buildings in their maintenance, planning and ensuring the safe operation of the entire infrastructure.
The software for railroad infrastructure managers consists of several modules that can be customized according to the needs of each customer.
The system makes it possible to monitor the technical condition of railcars and traction vehicles by recording workshop repairs carried out by both internal workshops and external contractors.
The management software helps keep track of the dates of mandatory inspections, as well as emergency repairs.
With its help, it is possible to create a list of audits and inspections carried out and planned.
Still another of the modules is designed to manage employees, their contracts and authorizations, record employee equipment or training courses attended.

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Modules for infrastructure managers

Modules can be easily customized and implemented in an organization, reducing the time needed to introduce the system. In addition, they can be added, deleted or changed at any time, allowing the system to adapt to changing business needs.

Traction veh.

Employees

System

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Security

Workshop

Services

Traction vehicles

Register of contracts (insurance)

The module is used to register and manage contracts concluded with insurance service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of the relationship with a particular company.

Measurement eCards

Each workshop, when performing periodic inspection P1-P3 or repair P4 and P5, is required to complete Measurement Cards appropriate to the type of vehicle according to the DSU in effect at that time. Activities aligned during the repair and documents filled out by the workshop must comply with the Safety Directive. Developed by Petrosoft, the Measurement Card Module works in two dimensions:

  • The basic version allows you to assign templates to a specific piece of equipment, handing the document to the workshop for completion through the web application. The employee then fills out the form manually scans it and sends it with an attachment to the office.
  • The advanced version makes it possible to electronically assign specific parameters to items of equipment, build flexible and dynamic patterns whose content is triggered depending on the level of maintenance, draw out the shape of the printout according to DSU which, after completing the form during repair, are automatically filled with the indicated measurements. Advanced cards can be completed from : office, web browser and mobile. The data is automatically transmitted to the company commissioning the measurements. Added validations to the marginal values will prevent the closure of repair work if the measured values of the required parameters deviate from the safety rules. All information is transferred to reports.

 

Employees

Employee file - registration and management

A module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees who carry out transportation and/or maintenance processes. The functionality makes it possible to define and supervise the validity of certificates and authorizations on the basis of a predefined file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

 

Also part of the employee area is a set of functionalities responsible for knowing the trail. is used to record and verify the route knowledge of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition, to the selection of specific railroad lines, to timetables. Functionalities within trail familiarity management also allow the generation of a selected employee’s trail familiarity card, as well as a list of employees eligible to take the familiarity exam or renew trail familiarity

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties, along with the history of operation of the item. The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns when the expiration date of the document is approaching.

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

Employee training and instruction module

The module is responsible for the process of training, authorization, authorization updates and instruction. Automation of the process, integration with the Employee Documentation module, customization of templates, document templates and use of mobile devices facilitates and optimizes the process of managing employee authorizations.

UTK Register of Train Drivers

A module containing a set of functionalities enabling communication with the system of the Railway Transport Authority for entering, updating and deleting the data of employees in the positions of Train Drivers and Drivers of Railway Vehicles. The module produced for the system’s compliance with the Ministry of Infrastructure Regulation of October 12, 2022. (Journal of Laws 2022 item 2166).

Functionality specification:

  • Integration with the National Register of Train Drivers and Drivers of Railway Vehicles in accordance with the Regulation of the Minister of Infrastructure dated October 12, 2022. (Journal of Laws 2022 item 2166)
  • Entering, updating, changing, sharing and deleting employee data contained in the register
Cab module - dispatcher's panel version

TAXI module is used for ergonomic and comprehensive handling of employee transportation using cab companies. The module is divided into two areas:

  • Principal area – allows you to register a transport request with the ability to group them into parcels of transport orders, which are then forwarded to the cab company for execution. The principal area also allows the definition of destination addresses such as those of employees, hotels, stations, company buildings, etc. In addition, the user of the ordering area can view defined cab companies, their price lists, contact information or company employees authorized to operate the RailSoft system for TAXI order execution data.
  • Executor area – allows you to record the implementation of employee transportation, in particular:
    • Start time on a given transport request within a packet of orders
    • Distance covered on individual transport requests within a parcel of orders
    • The time of completion of a ride on a given transport request within a parcel of orders
    • Travelled commuting distance from the cab company’s headquarters to the starting point of the order

System

File of contractors

The module is used to manage contractors with whom we have an active business relationship. This module can be integrated with an external system that will feed it with contractor data. An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to record the transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the implementation of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within the security improvement program. Task performance, on the other hand, is assigned to tasks defined within the PPB. The system allows you to print the Program with defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows the registration of PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows you to assign a responsible person and also an effective date to each of the documents you add.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to implement the established division. In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection. The system makes it possible to assign tasks to individual employees as early as the registration stage.

An additional advantage is the ability to record documents, notes and attachments regardless of audits and inspections. The Inspection Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates. Based on the registered audit, the user can grant or revoke the validity of the certificate for the selected external entity.

Planner panel

The module is used to create and manage plans for trains carrying out registered transport orders, including the planning of traction vehicles, drivers and wagons. Within the module, it is possible to plan main shipments (according to the order from the customer), auxiliary shipments i.e. commuting, returning or slacking. In addition, the system has been equipped with the functionality of verification of carriage status thanks to the connection with SEPE, and automatic downloading of managed national and border timetables thanks to the connection with PKP PLK. The Transportation Planning module can be used in the form of:

  • Graphic
  • Tabular

Transport dispatcher panel - Implementation of the transport plan

Ergonomic panel for planning and managing shipments. The dispatcher panel can be run in an infinite number of instances and user-defined views.

Register of transport contracts

The module allows you to register shipping contracts concluded with contractors, with the possibility of linking them to offers issued in the CRM module. The defined contract can consist of multiple services and their variants.

CSO Reports

The module is responsible for generating reports required by the Central Statistical Office (CSO)

List of reports:

  • TK-1 – Report on operational activities of railroad transport
  • TK-2 – Report on cargo transportation by railroad.
  • TK-2a – Report on cargo transportation in international transport by rail.
  • TK-4 – Report on the operation of rolling stock
  • TK-6 – Report on railroad rolling stock
UTK reports (P-Z)

The module is responsible for generating reports required by the Railway Transport Office (UTK).

List of reports:

  • P – Basic market data – freight shipments (monthly)
  • PT – Data on cargo shipments (quarterly)
  • PTM – Carriage of goods in international transport (annually)
  • PTN – Transportation of dangerous goods (annually)
  • PTI – Intermodal transport shipments (quarterly)
  • TT – Data on freight rolling stock (quarterly)
  • TTE – Technical and operational indicators of rolling stock (quarterly)
H30

The module allows electronic exchange of data with other carriers. The data exchanged includes information on trains routed to and from the carrier, along with its details such as wagon list, cargo carried, net and gross weights of the train set and individual cars. The exchange can be implemented based on the international HERMES standard (H30/A30).

Workshop

Register of workshop orders (implementation of maintenance)

Current repairs and maintenance are often performed by in-house workshops that are part of the company. The in-house workshop module is responsible for handling requests for decommissioning of railcars and traction vehicles, as well as for contacting in-house workshops performing work on defective railcars. Repair work is carried out in accordance with the DSU documentation, for each change in the activity of the transport unit, relevant documents such as R25W and R27W are issued.

Register of contracts (workshop internal/external)

Trucking companies are required to perform regular maintenance on their transport units, and for this purpose they contract with workshops that specialize in performing specific repairs. Railsoft system in the contract management module allows you to register the terms of the contract. The process involves assigning the appropriate units to the repairer, defining the types of maintenance and repairs to be performed, the activities that are necessary and the side activities performed during regular maintenance work.

The dynamic design of the functionality allows costs to be appropriately allocated to the type of exemption being implemented.

Maintenance integration plugs the registered request into a specific contract calculating the approximate cost of the repair performed. By issuing data to a third-party workshop on the browser side, it allows you to adjust the services to be performed and return an invoice for the repair with a detailed cost estimate according to the contract points. The contracts module works closely with the maintenance module, maintenance, transport unit file and contractor file. The elements written in the contract are applicable both in the office and from a mobile device or browser in mobile or web. This module is integrated with Ascent.

Services

CRM. Contractor - Web

The module is used to communicate with the customer using the Web site. In addition, the system provides correspondence with the contractor from the office application. After receiving a request for quotation from a customer, the system makes it possible to carry out an extensive calculation of the cost of fulfilling the request with a breakdown of the various options. The finished calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once an offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are performed by third-party workshops that specialize in a particular type of repair and are not part of the trucking company. Until now, the forms reported to them about performing an inspection or repair were sent via email. The process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport. The frequent occurrence of such cases jeopardizes the timeliness of orders and causes financial losses.

In order to facilitate and speed up the process of implementing repair activities, a CRM workshop module managed via a web browser was created. A trucking company that owns the office version of Railsoft software provides cooperating repair companies with access to the application.

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Smooth, automated operation thanks to our IT solutions

The management, planning and maintenance of rail infrastructure consists of a myriad of interdependent processes.
The solutions proposed here help automate many of them.
In this way, our system optimizes the work carried out and makes it possible to catch errors and irregularities.
Some modules for managers can be integrated with external software to create an even more detailed database.

Why RailSoft?

Rail infrastructure management is crucial to the smooth operation of rail transportation. In order to manage infrastructure effectively and efficiently, rail infrastructure managers should look for tools that allow them to automate processes, better coordinate work and optimize costs. This is exactly what the RailSoft module provides.

RailSoft is a tool that allows you to automate processes related to the maintenance of tracks and railroad vehicles. This reduces the time needed to perform certain activities and makes them more effective. In addition, RailSoft enables rail infrastructure managers to better coordinate maintenance work, allowing for more efficient use of resources and increased rail safety.

Our rail infrastructure management, planning and maintenance system is a comprehensive tool with a large number of functions.
Thanks to the modular structure of the software for managers, we can easily adapt the functionality of the system to the customer requirements presented to us.
We invite you to contact us to discuss the exact details of our offer – we will be happy to learn about your expectations from the proposed software.
We establish the principles of cooperation individually, creating a unique, tailor-made system to support managers of railroad infrastructure.

The RailSoft module also allows optimization of rail infrastructure maintenance costs. Automated processes and better coordination of work help to reduce costs, which contributes to improved operational efficiency.

Our team consists of skilled professionals who constantly strive to improve our solutions. We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you can be sure that you are getting the best IT solutions for the rail industry on the market. We provide efficiency, reliability and flexibility to help you succeed. Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market. See what new features you will encounter in RailSoft.

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