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Freight carrier

The RailSoft Businiess Solutions modules for freight carriers are a set of tools designed to address the most important processes in an organization, such as planning and execution of freight, financial settlement of incurred costs and planned revenues, as well as streamlining communication between carriers and rail infrastructure managers.

Learn about the benefits

Learn about the benefits

Discover all the possibilities that RailSoft’s dedicated freight carrier solution offers.

Planning optimization

The module makes it possible to plan trainsets with manning and rolling stock and apply for timetables to PKP PLK, which, combined with real-time data transmission, translates into a significant acceleration of the transport process and, thanks to this, a reduction in transport costs.

Integrations

RailSoft Businiess Solutions is an open system, ready to connect with other systems used in the enterprise (such as SKRJ, SEPE or ERP systems (SAP, IMPULS)) to optimize, automate and streamline business processes. We implement integrations with any system that is prepared to do so.

Monitoring of warehouses

The system allows us to monitor the position of depots based on multiple data sources (GPS, SEPE, Railway Documents) so that regardless of the situation we can verify the compliance of the carriage execution against the plan.

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Reporting

The module allows the generation of reports, analysis on railroad processes, transport efficiency and current use of resources according to templates in force in the organization and imposed by regulatory authorities, e.g. UTK. It allows to optimize the management of rolling stock according to the current law and, above all, to identify possible risks.

Process automation

RailSoft Business Solutions has tools and functionalities that optimize the speed of transmitted information, especially at the interface between the competencies of the various organizational units of the company, e.g. validation of registered agreements and contracts with the required information by the freight planning department and real-time visibility of the data, integration with SKRJ in terms of automatic filling of the timetable application on the basis of the assumed train plan and, after its granting, automatic assignment to the planned train set, or integration with other carriers using H30/A30 protocols.

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Modules for freight carriers

The RailSoft Business Solutions system has dozens of modules that can realize the entirety of business processes taking place in a company. The following is a list of the main modules that are required to properly handle the organization’s main processes. However, the modules can be easily customized, which translates into the quality of the implemented software and further improves the ergonomics of work. The customer can freely add, remove or swap modules, allowing the system to adapt to ever-changing business needs.

Traction veh.

Wagons

Employees

System

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Security

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Transports

Workshop

Services

Traction vehicles

Locomotive file - Registration and management

The directories are designed to manage information about the operational characteristics, legal and technical status of railroad vehicles, railroads and their equipment: among others. related to operating permits and/or Type Certificates (no/period of validity), operating permits and/or Rail Vehicle Certificates (no/period of validity), Certificates of Technical Performance (no/period of validity), as well as information required by law in the area of identification of Manufacturer, Owner, Dispatcher, Operator and ECM for vehicles.

The directories also provide tools dedicated to optimizing: the recording, management and use of information in the area of control of maintenance statuses of the railroad vehicle and equipment, in accordance with maintenance cycles appropriate to the vehicle, Maintenance System Documentation, manufacturer’s warranties, validity of certificates, approvals, permits and others. The system provides transparently all information about all events that occurred throughout the maintenance period, i.e. From level 1 to 2 inspection through level 3 periodic inspections to level 4 to 5 periodic repairs. The system also monitors in real-time the inspection statuses of tank cars, brake tanks and other railroad vehicle equipment. It allows you to define individual inspection rules and automatically warns you of an upcoming inspection or repair date. It provides basic support for managing transportation safety information in the form of transparent visualization of approaching repair and maintenance deadlines in a timeline.

Traction vehicle equipment module

The module allows you to define any relevant [for inspection, repair, revision and legalization] elements of the equipment of locomotives [including z relevant, individual parameters characterize] – example parameters.

  • Internal combustion engine
  • Speedometer
  • Cart
  • Other equipment elements – defined by the system user The user will have the ability:
    • Define equipment templates (grouping of selected equipment elements), specific to specific types of locomotives
    • Linking (from the locomotive level) specific pieces of equipment to specific railroad documents

Traction vehicle document register - document management

The system area provides tools to support the collection, archiving and sharing of railroad vehicle maintenance documentation resources with the assignment to a specific type of vehicle/strategic type for railroad safety of their equipment, with the legally required continuity of traceability of features and characteristics in the operating history of a railroad system component. The module allows the user to define the expiration date of a document associated with a component of the railroad system, and automatically warns the user when the expiration date of the document is approaching.

Module inspection and maintenance of locomotives with equipment

When carrying out inspection work on a vehicle, the condition of individual pieces of equipment is checked according to the indications in the DSU and defined rules. Components such as wheelsets and pantographs also wear out and must be repaired or replaced.

A team of analysts and developers created a locomotive maintenance and inspection module in Railsoft, along with its equipment. It is in it that we defile rules and maintenance groups, record performed maintenance and equipment replacements, and configure parameters for the measurement card. The functionality of the technical document repository allows you to assign specific attachments to the right piece of equipment given its type and the type of requirements and specifications of the Safety Directive.

Traction Vehicle eBook

Data is filled in automatically – with entries made by users of the desktop and mobile application

  • Basic data (NVR, owner, home station, tel, fax)
  • Data of users of a powered railroad vehicle:
    • Section name
    • Address
    • Home station
    • Tel
    • Fax
  • View history of traction vehicle takeover and handover
  • Current equipment of the traction vehicle (serial numbers , manufacturers)
  • Current Certificate of Technical Fitness
  • View the history of reported faults of the traction vehicle
  • View the history of installed equipment on traction vehicles (serial numbers , manufacturers)
  • Viewing the history of performed inspections P1-P5

Register of contracts (insurance)

The module is used to register and manage contracts concluded with insurance service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of the relationship with a particular company.

Measurement eCards

Each workshop, when performing periodic inspection P1-P3 and/or repair P4-P5, is required to complete Measurement Cards appropriate to the type according to the DSU in effect at that time. The activities performed during the repair and the documents filled out must be in accordance with applicable EU and Polish law.

Developed by Petrosoft.pl, the module works in two dimensions:

  • The basic version-allows you to assign templates in the form of a pdf or jpg file to a type and piece of equipment and submit it to the repairer via an attachment added to the vehicle shutdown report both in the web application and in the office. The workshop employee prints the card, fills it out while checking the checkpoints and the scan adds restoring the vehicle to service.
  • The advanced version makes it possible to electronically assign specific measurement points to equipment elements, build flexible and dynamic patterns whose contents are triggered depending on the level of maintenance, draw out the shape of the printout according to DSU, which, after completing the form during repair, are automatically filled with the indicated measurements. E-cards can be completed from : office, web browser and mobiles. The data is autoamtically transmitted to the company commissioning the review. Added validations to marginal values will prevent repair work from being closed if measured values deviate from safety rules. All information is transferred to reports.

 

CRM.ECM

A sytem module for reporting vehicle exclusions and recording their mileage by lessees. The module has been implemented using WEB technology, which translates into free access from any location and device that supports web browsers.

Wagons

Cartography of Wagons - Registration and Management

The directories are designed to manage information about the operational characteristics, legal and technical status of railroad cars, railroads and their equipment: among others. related to Authorizations and/or Certificates of Type (no/period of validity), Authorizations and/or Railcar Certificates (no/period of validity), Certificates of Technical Performance (no/period of validity), as well as information required by law in the area of identification of Manufacturer, Owner, Dispatcher, Operator and ECM for railcars.

The directories also provide tools dedicated to optimize: the recording, management and use of information in the area of control of the maintenance statuses of the railcar and equipment, in accordance with the maintenance cycles appropriate to the railcar, Maintenance System Documentation, manufacturer’s warranties, validity of certificates, approvals, permits … The system provides transparently all information about all events that occurred throughout the maintenance period, i.e. From level 1 to 2 inspection through level 3 periodic inspections to level 4 to 5 periodic repairs. The system also monitors in real-time the inspection statuses of tank cars, brake tanks and other railcar equipment. It allows you to define individual inspection rules and automatically warns you of an upcoming inspection or repair date. It provides essential support for managing transportation safety information in the form of transparent visualization of approaching repair and maintenance deadlines in a timeline.

Wagon equipment module

The module allows defining any important (for inspections, repairs, revisions and legalization) elements of wagon equipment (along with important individual parameters characterize) – example parameters.

  • Tank
  • Brake cylinder
  • Cart
    • Wheel set no. 1np
    • Manufacturer
    • Type
    • ID/Serial number
  • Other – defined by the system user The user will have the ability to:
  • Define equipment templates (grouping of selected equipment elements), characteristic for specific types of wagons
  • Linking (from the wagon level) specific pieces of equipment to specific railroad documents

Wagon document register - document management

The system area provides tools to support the collection, archiving and sharing of wagon maintenance documentation resources with the assignment to a specific type of vehicle/type of strategic railroad safety of their equipment, with the legally required continuity of traceability of features and characteristics in the operating history of a railroad system component. The module allows the user to define the expiration date of a document associated with a component of the railroad system, and automatically warns the user when the expiration date of the document is approaching.

Register of contracts (leasing)

The module is used to register and manage contracts concluded with leasing service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of relationships with a particular company.

Employees

Employee file - registration and management

A module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees who carry out transportation and/or maintenance processes. The functionality makes it possible to define and supervise the validity of certificates and authorizations on the basis of a predefined file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

 

Also part of the employee area is a set of functionalities responsible for knowing the trail. is used to record and verify the route knowledge of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition, to the selection of specific railroad lines, to timetables. Functionalities within trail familiarity management also allow the generation of a selected employee’s trail familiarity card, as well as a list of employees eligible to take the familiarity exam or renew trail familiarity

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties, along with the history of operation of the item. The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns when the expiration date of the document is approaching.

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

Employee training and instruction module

The module is responsible for the process of training, authorization, authorization updates and instruction. Automation of the process, integration with the Employee Documentation module, customization of templates, document templates and use of mobile devices facilitates and optimizes the process of managing employee authorizations.

UTK Register of Train Drivers

A module containing a set of functionalities enabling communication with the system of the Railway Transport Authority for entering, updating and deleting the data of employees in the positions of Train Drivers and Drivers of Railway Vehicles. The module produced for the system’s compliance with the Ministry of Infrastructure Regulation of October 12, 2022. (Journal of Laws 2022 item 2166).

Functionality specification:

  • Integration with the National Register of Train Drivers and Drivers of Railway Vehicles in accordance with the Regulation of the Minister of Infrastructure dated October 12, 2022. (Journal of Laws 2022 item 2166)
  • Entering, updating, changing, sharing and deleting employee data contained in the register
Cab module

TAXI module is used for ergonomic and comprehensive handling of employee transportation using cab companies. The module is divided into two areas:

  • Principal area – allows you to register a transport request with the ability to group them into parcels of transport orders, which are then forwarded to the cab company for execution. The principal area also allows the definition of destination addresses such as those of employees, hotels, stations, company buildings, etc. In addition, the user of the ordering area can view defined cab companies, their price lists, contact information or company employees authorized to operate the RailSoft system for TAXI order execution data.
  • Executor area – allows you to record the implementation of employee transportation, in particular:
    • Start time on a given transport request within a packet of orders
    • Distance covered on individual transport requests within a parcel of orders
    • The time of completion of a ride on a given transport request within a parcel of orders
    • Travelled commuting distance from the cab company’s headquarters to the starting point of the order

Cab. Sava

TAXI module. Sava – is used for ergonomic handling of employee transportation using a data interface made together with Sawa Taxi. The module allows you to register a shipping request from within the system, which will be handled by the shipping company.

System

File of contractors

The module is used to manage contractors with whom we have an active business relationship. This module can be integrated with an external system that will feed it with contractor data. An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to record the transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the implementation of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within the security improvement program. Task performance, on the other hand, is assigned to tasks defined within the PPB. The system allows you to print the Program with defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows the registration of PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows you to assign a responsible person and also an effective date to each of the documents you add.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to implement the established division. In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection. The system makes it possible to assign tasks to individual employees as early as the registration stage.

An additional advantage is the ability to record documents, notes and attachments regardless of audits and inspections. The Inspection Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates. Based on the registered audit, the user can grant or revoke the validity of the certificate for the selected external entity.

Transports

Planner panel

The module is used to create and manage plans for trains carrying out registered transport orders, including the planning of traction vehicles, drivers and wagons. Within the module, it is possible to plan main shipments (according to the order from the customer), auxiliary shipments i.e. commuting, returning or slacking. In addition, the system has been equipped with the functionality of verification of carriage status thanks to the connection with SEPE, and automatic downloading of managed national and border timetables thanks to the connection with PKP PLK. The Transportation Planning module can be used in the form of:

  • Graphic
  • Tabular

 

Functionality specification:

  • Downloading purchased timetables from the infrastructure manager’s system
  • Generating a train panel – sample fields to fill in to create a train panel
    • The place where the train starts and closes
    • Train type
    • Scheduled date and time of start and end of transportation
    • Train number
    • Timetables used for transportation
  • Generate shunting panel for a specific node/station/ sidings
  • User management of train panels related to train preparation for execution
    • Assignment of traction vehicles
    • Assignment of traction vehicle manning
    • Assignment of trainees
    • Assignment of schedules
    • Planning for traction team substitutions
    • Planning hotel accommodations for traction teams
    • TAXI service planning for traction teams
    • Planning of traction vehicle substitutions
    • Planning of hitching and unhitching points of wagons
  • Generate a summary of the current traffic situation (status of train panels maintained in the system)
  • Ability to observe on a map the planned route of transportation
  • The ability to observe the course of traffic at individual railroad stations, which facilitates the planning of traffic and their combination to improve the efficiency of traction vehicles
  • Tracking of current freight performance based on information provided by SEPE (current train location, freight progress represented by percentage)
  • Notification of the user when the train reaches the destination station (based on SEPE)
  • Information about the current situation of the currently working train crew in the form of a progress bar indicating the remaining working time of individual crew members
  • Compilation of commercial, planned and realization data in one place which greatly facilitates orientation in the current situation and circumstances
  • Ability to exchange shipping documents with other carriers using H30/A30 documents
  • Ordering cab transportation
  • Integration with the Wagon and Locomotive Maintenance area – validity of inspections
  • Integration with HR – knowledge of the route , working hours, availability of employees, knowledge of the route, licenses , certificates – selection of employees who meet labor laws and railroad regulations
  • Integration with the SKRJ system
Transport dispatcher panel - Implementation of the transport plan

Ergonomic panel for planning and managing shipments. The dispatcher panel can be run in an infinite number of instances and user-defined views.

Register of transport contracts

The module allows you to register shipping contracts concluded with contractors, with the possibility of linking them to offers issued in the CRM module. The defined contract can consist of multiple services and their variants.

CSO Reports

The module is responsible for generating reports required by the Central Statistical Office (CSO)

List of reports:

  • TK-1 – Report on operational activities of railroad transport
  • TK-2 – Report on cargo transportation by railroad.
  • TK-2a – Report on cargo transportation in international transport by rail.
  • TK-4 – Report on the operation of rolling stock
  • TK-6 – Report on railroad rolling stock
UTK reports (P-Z)

The module is responsible for generating reports required by the Railway Transport Office (UTK).

List of reports:

  • P – Basic market data – freight shipments (monthly)
  • PT – Data on cargo shipments (quarterly)
  • PTM – Carriage of goods in international transport (annually)
  • PTN – Transportation of dangerous goods (annually)
  • PTI – Intermodal transport shipments (quarterly)
  • TT – Data on freight rolling stock (quarterly)
  • TTE – Technical and operational indicators of rolling stock (quarterly)
H30

The module allows electronic exchange of data with other carriers. The data exchanged includes information on trains routed to and from the carrier, along with its details such as wagon list, cargo carried, net and gross weights of the train set and individual cars. The exchange can be implemented based on the international HERMES standard (H30/A30).

Workshop

Register of workshop orders (implementation of maintenance)

Current repairs and maintenance are often performed by in-house workshops that are part of the company. The in-house workshop module is responsible for handling requests for decommissioning of railcars and traction vehicles, as well as for contacting in-house workshops performing work on defective railcars. Repair work is carried out in accordance with the DSU documentation, for each change in the activity of the transport unit, relevant documents such as R25W and R27W are issued.

Register of contracts (workshop internal/external)

Trucking companies are required to perform regular maintenance on their transport units, and for this purpose they contract with workshops that specialize in performing specific repairs. Railsoft system in the contract management module allows you to register the terms of the contract. The process involves assigning the appropriate units to the repairer, defining the types of maintenance and repairs to be performed, the activities that are necessary and the side activities performed during regular maintenance work.

The dynamic design of the functionality allows costs to be appropriately allocated to the type of exemption being implemented.

Maintenance integration plugs the registered request into a specific contract calculating the approximate cost of the repair performed. By issuing data to a third-party workshop on the browser side, it allows you to adjust the services to be performed and return an invoice for the repair with a detailed cost estimate according to the contract points. The contracts module works closely with the maintenance module, maintenance, transport unit file and contractor file. The elements written in the contract are applicable both in the office and from a mobile device or browser in mobile or web. This module is integrated with Ascent.

Services

CRM. Contractor - Web

The module is used to communicate with the customer using the Web site. In addition, the system provides correspondence with the contractor from the office application. After receiving a request for quotation from a customer, the system makes it possible to carry out an extensive calculation of the cost of fulfilling the request with a breakdown of the various options. The finished calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once an offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are performed by third-party workshops that specialize in a particular type of repair and are not part of the trucking company. Until now, the forms reported to them about performing an inspection or repair were sent via email. The process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport. The frequent occurrence of such cases jeopardizes the timeliness of orders and causes financial losses.

In order to facilitate and speed up the process of implementing repair activities, a CRM workshop module managed via a web browser was created. A trucking company that owns the office version of Railsoft software provides cooperating repair companies with access to the application.

CRM.Handel - window application

The module is used to record inquiries for transported goods, including NHM and RID code. Each product registered in the file is subject to CSO classification. RailSoft Allows you to keep an aggregate record of services, e.g. freight (piece, net ton, hour started, yard, etc.), stay of wagons under loading/unloading, use of wagons.

Calculation functionality allowing to prepare on the basis of defined parameters / rates (e.g. averaged cost of fuel, driver/hour, locomotive , selected services, etc.) and fixed commercial rules (e.g. multiplier depending on the number of wagons, etc.) – target freight cost for each request.

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Why RailSoft?

Implementing RailSoft allows freight carriers to better manage their resources and increase the profitability of their operations. With our solution, carriers can focus on their core operations while increasing their efficiency and reducing the time it takes to plan train movements. The system is also a flexible solution that can be tailored to each carrier’s individual needs. The software also has the ability to integrate with the carrier’s other systems for even greater efficiency.

RailSoft is the ideal solution for freight carriers who want to more effectively plan and coordinate the movement of their goods, increase efficiency and reduce the time it takes to plan train movements. Our advanced tools allow automatic route generation and intelligent schedule optimization to effectively plan and coordinate the movement of goods.

Our team consists of skilled professionals who constantly strive to improve our solutions. We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you can be sure that you are getting the best IT solutions for the rail industry on the market. We provide efficiency, reliability and flexibility to help you succeed. Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

Contact form

If you have questions or would like more information, we encourage you to fill out the contact form. Our team will be happy to answer all your questions and dispel any doubts. Filling out the contact form is an easy and quick way to get in touch with us and get support. Don’t delay, fill out the form today and learn more about our solutions!

Petrosoft.pl Technologie Informatyczne Sp. z o.o.

Al. Tadeusza Rejtana 20, 35-310 Rzeszów

+48 13 44 66 777

+48 13 44 66 555

biuro@petrosoft.pl

Registration information

NIP: 685-20-51-675
REGON: 371000509
KRS: 0000118672

Our branches

Gdansk Branch, ul. Trakt św. Wojciecha 237
Czechowice-Dziedzice Branch, ul. Łukasiewicza 2
Jasło Branch, ul. 3 Maja 101
Krosno Branch, ul. Tysiąclecia 14
Warzymice k. Szczecina Branch, ul. Złota 13

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