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MMS railroad vehicle maintenance management system

How to cope with train supervision?
Modern IT solutions come to the rescue, which include the software for managing and planning the maintenance of railroad vehicles offered by our team.
MMS (railway maintenance management system) supports the activities of companies in servicing and performing repairs of locomotives, derricks or railcars.
With the ability to schedule, control and account for maintenance activities, it is definitely easier to keep resources in optimal condition.

Learn about the benefits

Learn about the benefits

Improve efficiency with RailSoft’s modules for maintenance services.

 

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Schedules

Enables automatic generation of rail vehicle maintenance schedules based on mileage data, service history and regulatory requirements.

Work progress

The module allows you to track the progress of rail vehicle maintenance work, which allows you to control its implementation and quickly respond to any delays or problems.

Security

The module makes it possible to effectively maintain railroad vehicles in good working order, which contributes to improving their quality and safety.

Regulations

The module allows the automatic generation of maintenance schedules for rail vehicles based on regulatory requirements, which helps maintain regulatory compliance and avoid penalties for non-compliance.

Reducing costs

The module allows efficient planning and execution of inspections, repairs and maintenance, which reduces the cost of maintaining railroad vehicles.

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Modules for ECM services

Modules can be easily customized and deployed in an organization, reducing the time it takes to implement the system.
In addition, they can be added, removed or changed at any time, allowing the system to adapt to changing business needs.

Traction

Wagons

Employees

System

s

Security

Workshop

Services

Traction vehicles

Locomotive file - Registration and management

The directories are designed to manage information on the operating characteristics, legal and technical status of railroad vehicles and their equipment: among others.
related to operating permits and/or Type Certificates (no/period of validity), operating permits and/or Rail Vehicle Certificates (no/period of validity), Certificates of Technical Performance (no/period of validity), as well as information required by law in the area of identification of Manufacturer, Owner, Dispatcher, Operator and ECM for vehicles.

The directories also provide tools dedicated to optimizing: the recording, management and use of information in the area of control of maintenance statuses of the railroad vehicle and equipment, in accordance with the maintenance cycles appropriate for the vehicle, Maintenance System Documentation, manufacturer’s warranties, validity of certificates, approvals, permits and others.
The system transparently makes available all information about all events that have occurred throughout the maintenance period, i.e.
from level 1 to 2 control inspections through level 3 periodic inspections to level 4 to 5 periodic repairs.
The system also monitors in real-time the inspection statuses of tank cars, brake tanks and other railroad vehicle equipment.
It allows for the definition of individual inspection rules and automatically warns of upcoming inspection or repair dates.
It provides basic support for managing freight safety information in the form of transparent visualization of approaching repair and inspection dates in the timeline.

Traction vehicle equipment module

The module allows you to define any important (for inspection, repair, revision and legalization) elements of locomotive equipment (along with important individual parameters characterize) – example parameters.

  • Internal combustion engine
  • Speedometer
  • Cart
  • Other equipment elements – defined by the system user The user will have the ability:
    • Define equipment templates (grouping of selected equipment elements), specific to specific types of locomotives
    • Linking (from the locomotive level) specific pieces of equipment to specific railroad documents

Traction vehicle document register - document management

The system area provides tools to support the collection, archiving and sharing of railroad vehicle maintenance documentation resources with the assignment to a specific type of vehicle/strategic type for railroad safety of their equipment, with the legally required continuity of traceability of features and characteristics in the operating history of a railroad system element.
The module allows the user to define the expiration date of a document associated with a railroad system element and automatically warns about the approaching expiration date of the document.

Module inspection and maintenance of locomotives with equipment

When carrying out inspection work on a vehicle, the condition of individual pieces of equipment is checked according to the indications in the DSU and defined rules. Components such as wheelsets and pantographs also wear out and must be repaired or replaced.

A team of analysts and developers has created a maintenance and inspection module for locomotives with their equipment in Railsoft. It is in it that we defile maintenance rules and groups, record performed inspections and equipment replacements, and configure parameters for the measurement card. The functionality of the technical document repository allows us to assign specific attachments to the right piece of equipment, taking into account its type and the type of requirements and specifications of the Safety Directive.

Traction Vehicle eBook

Data is filled in automatically – with entries made by users of the desktop and mobile application

  • Basic data (NVR, owner, home station, tel, fax)
  • Data of users of a powered railroad vehicle:
    • Section name
    • Address
    • Home station
    • Tel
    • Fax
  • View history of traction vehicle takeover and handover
  • Current equipment of the traction vehicle (serial numbers , manufacturers)
  • Current Certificate of Technical Fitness
  • View the history of reported faults of the traction vehicle
  • View the history of installed equipment on traction vehicles (serial numbers , manufacturers)
  • Viewing the history of performed inspections P1-P5

Register of contracts (insurance)

The module is used to register and manage contracts concluded with insurance service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of the relationship with a particular company.

Measurement eCards

Each workshop, when performing a periodic inspection P1-P3 or repairs P4 and P5, is required to fill out Measurement Cards appropriate to the vehicle type according to the DSU in effect at the time. The activities aligned during the repair and the documents filled out by the workshop must comply with the Safety Directive. Developed by Petrosoft, the Measurement Card Module works in two dimensions:

  • The basic version allows you to assign templates to a specific piece of equipment, hand over the document to the workshop to fill out through the web application. The employee then fills out the form manually scans it and sends it with an attachment to the office.
  • The advanced version allows you to electronically assign specific parameters to items of equipment, build flexible and dynamic patterns whose contents are triggered depending on the level of maintenance, draw the shape of the printout according to DSU which, after completing the form during repair, are automatically filled with the indicated measurements. Advanced cards can be completed from : office, web browser and mobile. The data is automatically transferred to the company ordering the measurements. Added validations to the marginal values will prevent the closure of repair work if the measured values of the required parameters deviate from the safety rules. All information is transferred to reports.

 

CRM.ECM

A module of the sytem that allows reporting of vehicle deactivation and registration of their mileage by lessees. The module has been implemented in WEB technology, which translates into free access from any place and device supporting web browsers.

Wagons

Cartography of Wagons - Registration and Management

The directories are designed to manage information on the operating characteristics, legal status and technical condition of railcars, railroad carriages and their equipment: among others.
related to Authorizations for Operation and/or Certificates of Type (No/Validity Period), Authorizations for Operation and/or Railcar Certificates (No/Validity Period), Certificates of Technical Performance (No/Validity Period), as well as information required by law in the area of identification of Manufacturer, Owner, Dispatcher, Operator and ECM for railcars.

The directories also provide tools dedicated to optimize: the recording, management and use of information in the area of control of the maintenance statuses of the railcar and equipment, in accordance with the maintenance cycles appropriate to the railcar, Maintenance System Documentation, manufacturer’s warranties, validity of certificates, approvals, permits … The system provides transparently all information about all events that occurred throughout the maintenance period, ie.
from control inspections of level 1 to 2 through periodic inspections of level 3 to periodic repairs of level 4 to 5.
The system also monitors in real-time the inspection statuses of tank cars, brake tanks and other railcar equipment.
It allows for the definition of individual inspection rules and automatically warns of upcoming inspection or repair dates.
It provides basic support for managing freight safety information in the form of transparent visualization of approaching repair and inspection dates in the timeline.

Wagon equipment module

The module allows defining any important (for inspections, repairs, revisions and legalization) elements of wagon equipment (along with important individual parameters characterize) – example parameters.

  • Tank
  • Brake cylinder
  • Cart
    • Wheel set no. 1np
    • Manufacturer
    • Type
    • ID/Serial number
  • Other – defined by the system user The user will have the ability to:
  • Define equipment templates (grouping of selected equipment elements), characteristic for specific types of wagons
  • Linking (from the wagon level) specific pieces of equipment to specific railroad documents

Wagon document register - document management

The system area provides tools to support the collection, archiving and sharing of wagon maintenance documentation resources with the assignment to a specific type of vehicle/strategic type for railroad safety of their equipment, with the legally required continuity of traceability of features and characteristics in the operating history of a railroad system element.
The module allows the user to define the expiration date of a document associated with a railroad system element and automatically warns about the approaching expiration date of the document.

Register of contracts (leasing)

The module is used to register and manage contracts concluded with leasing service providers The contract management module allows grouping contractors into appropriate categories, which allows transparency of relationships with a particular company.

Employees

Employee file - registration and management

The module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees carrying out transportation and/or maintenance processes.
The functionality makes available the definition and supervision of the validity of certificates and authorizations on the basis of a predefined card file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

 

Also part of the employee area is a set of functionality responsible for trail familiarity.
It is used to record and verify the trail familiarity of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition to the selection of specific railroads to timetables.
Functionalities within route familiarity management also make it possible to generate a route familiarity card for a selected employee, as well as a list of employees who qualify for a route familiarity exam or renewal of route familiarity

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties along with the history of operation of the item.
The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns about the approaching expiration date of the document.

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

System

File of contractors

The module is used to manage contractors with whom we have active business relationships.
This module can be integrated with an external system, which will feed it with the data of contractors.
An additional functionality of the module is a register of potential business partners stored and maintained in the system.

Product file

The module is used to register transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Security

BRK database - Registration and management

The Railway Traffic Safety Module (BRK) is composed of a number of functionalities enabling work in the field of broadly understood railroad traffic safety, starting with the Safety Improvement Program, through all inspections of the Railway Transport Office, in-house or inspections of external entities, together with their certification, registration of post-inspection recommendations and their implementation, up to the Register of Railway Events enabling the collection of information on incidents, accidents or serious accidents.

The section responsible for the Safety Improvement Program allows the registration, approval and full control of Safety Improvement Programs and the tasks defined in their area. Within each program, tasks can be defined, the completion of which can also be recorded in this part of the BRK module. Tasks can be assigned to specific individuals, establishments as well as time periods within a Safety Improvement Program. Task completion, on the other hand, is assigned to tasks defined within the PPB. The system allows the Program to be printed with the defined tasks and their level of completion at any stage of the program.

BRK base - Acceptance of regulations

The Instructions section allows you to register PKP PLK instructions, internal company instructions and other documents that should be made available to employees using the mRails mobile system. The system allows assigning a responsible person and also a validity date to each of the added documents.

BRK base - inspections and audits

The section responsible for Audit Protocols allows for the registration and ergonomic administration of audit and inspection protocols broken down into three groups:

  • Railroad Transport Authority audit
  • Internal audit
  • External company audit

Each group has individually prepared sets of fields to enable the implementation of the established division.
In addition, each inspection protocol has the ability to attach attachments, notes, documents, as well as irregularities and tasks detected during the inspection.
The system allows assigning tasks to individual employees already at the stage of their registration.

An additional advantage is the ability to register documents, notes and attachments independently of audits and inspections.
The Audit Protocols section included in the BRK module also allows ergonomic supervision of external entities and their certificates.
Based on the registered audit, the user can grant or revoke the validity of a certificate for a selected external entity.

Workshop

Register of workshop orders (implementation of maintenance)

Current repairs and inspections are often performed by in-house workshops that are part of the company.
The in-house workshop module is responsible for handling requests for rail cars and traction vehicles to be taken out of service, as well as for contacting in-house workshops carrying out work on defective rail cars.
Repair work is carried out in accordance with the DSU documentation, for each change in the activity of a transport unit appropriate documents such as R25W and R27W are issued.

Register of contracts (workshop internal/external)

Transportation companies are required to perform regular maintenance on their transport units, and for this purpose they enter into contracts with workshops that specialize in performing specific repairs.
The Railsoft system in the contract management module allows you to register the terms of the contract.
The process involves assigning the appropriate units to the repairer, defining the types of overhauls and repairs to be performed, the activities that are necessary and the side activities performed during regular maintenance work.

The dynamic design of the functionality allows costs to be appropriately allocated to the type of exemption being implemented.

Maintenance integration pins the registered request to a specific contract calculating the approximate cost of the repair performed.
By issuing data to a third-party workshop on the browser side, it allows you to adjust the services to be performed and return an invoice for the repair with a detailed cost estimate according to the contract points.
The contracts module works closely with the maintenance module, inspections, transport units file and contractors file.
The items written in the contract are applicable both in the office and from a mobile device or browser in mobile or web.
This module is integrated with Ascent.

Services

CRM. Contractor - Web

The module is used to communicate with the customer using a web page. In addition, the system provides correspondence with the contractor from the level of the office application. After receiving an inquiry from a client, the system allows to carry out a broadly understood calculation of the cost of fulfilling the inquiry with a division into different variants. The ready calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once the offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are carried out by third-party workshops that specialize in a particular type of repair and are not part of the freight company.
Until now, the forms submitted to them about performing an inspection or repair were sent via email.
This process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport.
The frequent occurrence of such cases jeopardized the timeliness of orders and caused financial losses.

In order to facilitate and speed up the process of carrying out repair activities, a CRM workshop module managed via a web browser has been created.
A trucking company that has Railsoft software in the office version provides cooperating repair companies with access to the application.

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Application of MMS

The main task carried out by our software is the creation of a register of railroad vehicles.
The rolling stock maintenance management system allows you to accurately describe each locomotive, derrick or wagon and add data on, for example, equipment, dispatcher, permits or certificates.
All performed repairs, inspections and other activities are archived, thanks to which MMS (railway maintenance management) automatically informs about the upcoming date of, for example, servicing and allows you to plan various activities.

Since our rolling stock management and planning software is used to collect data on ongoing maintenance activities, the history of a specific rail vehicle can be checked at any time.
The system we offer for their maintenance, abbreviated as MMS (railway maintenance management), also includes a register of contracts with external subcontractors and a module of measurement cards that are filled out by those responsible for carrying out the work.

An equally important element of rail vehicle maintenance management software is the ability to monitor ongoing maintenance or repair activities.
Supervision of the work being performed speeds it up and increases its precision, among other things.
through the awareness of employees who know they are being checked in real time.
MMS (railroad maintenance management system) is ideal for planning and accounting for maintenance activities on the railroad.
Feel free to contact us for implementation details!

Why RailSoft?

One of the most important advantages of RailSoft is its ability to automatically generate maintenance schedules for rail vehicles based on mileage data, service history and regulatory requirements. As a result, maintenance services can effectively plan and execute vehicle inspections, repairs and maintenance, keeping vehicles in good working order and in compliance with regulations.

Another important advantage of RailSoft is its ability to track the progress of rail vehicle maintenance work. As a result, maintenance services can control the execution of the work and quickly respond to any delays or problems.

The RailSoft system also helps reduce maintenance costs for rail vehicles. By effectively planning and executing inspections, repairs and maintenance, maintenance services can optimize the use of resources and avoid unnecessary costs.

Our team consists of skilled professionals who constantly strive to improve our solutions.
We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you are assured that you are getting the best IT solutions for the rail industry on the market.
We provide efficiency, reliability and flexibility to help you succeed.
Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market.
See what new functionalities you will encounter in RailSoft.

Learn more

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