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Container Depot

Our system allows you to effectively manage container operations in the container depot area and provides information on container status and advising of deliveries and releases. Working within the system allows for increased efficiency and reduced operating costs. Through the ability to integrate with other logistics systems, our module allows easy data transfer and coordination of activities between different entities interacting in the area of container depot and transportation. By combining the system with Vehicle Booking System modules, the process of deliveries and releases is automated and the number of trucks entering the depot within a certain time window is easily controlled.

Learn about the benefits

Learn about the benefits

Discover all the possibilities offered by RailSoft dedicated container depot solution.

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Automation

Automating the advising of deliveries and releases – thanks to the integration with the Vehicle Booking System, it is possible to issue a tool for carriers and shipping companies to advise deliveries and releases of containers. Integration with the depot module automates the generation of handling tasks.

Optimization

The software helps optimize storage space by better planning and organizing the flow of containers to increase storage efficiency.

Clearing

The RailSoft system module, thanks to its integration with the contracts module, makes it possible to effectively account for services rendered by customer and types of parameterized services.

Monitoring

The module allows you to increase control and monitoring of logistics processes at the container depot, which allows you to quickly respond to any difficulties and increase efficiency.

Easy to use

One of the additional benefits of the Railsoft system module for container depots is its ease of use. Our solutions are intuitive and user-friendly, so staff can learn to use the software quickly and seamlessly.

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Modules for container depots

Modules can be easily customized and implemented in an organization, reducing the time needed to introduce the system. In addition, they can be added, deleted or changed at any time, allowing the system to adapt to changing business needs.

Employees

System

Reports

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Contracts

Services

Directories

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Transports

Employees

Employee file - registration and management

A module in the system is designed to manage employee information as well as about training, examinations and authorizations of employees who carry out transportation and/or maintenance processes. The functionality makes it possible to define and supervise the validity of certificates and authorizations on the basis of a predefined file and warning rules, with procedures for checking the competence of employees in real mode (knowledge of the route) and other authorizations, along with the assignment of appropriate documentation, confirming the acquisition of authorizations.

Also part of the employee area is a set of functionalities responsible for knowing the trail. is used to record and verify the route knowledge of subordinate drivers, as well as their last runs on a given route.

Relation – The path of a train between its starting and ending points, containing specific rail lines or sections of rail lines.

The module allows the definition of relationships to be recorded and updated in a variety of ways, from manual definition, to the selection of specific railroad lines, to timetables. Functionalities within trail familiarity management also allow the generation of a selected employee’s trail familiarity card, as well as a list of employees eligible for a trail familiarity exam or trail familiarity renewal.

Employee document register - document management

The system area provides tools to support the collection, archiving and sharing of documentation resources confirming the acquired authorizations of employees, as well as documentation resources and assignment to a specific type of tool, with the legally required continuity of traceability of characteristics and properties, along with the history of operation of the item. The module allows the user to define the expiration date of a document related to an employee or equipment, and automatically warns when the expiration date of the document is approaching.

Functionality specification:

  • Management of documentation confirming the qualifications of employees
  • Management of technical documentation of employee equipment
  • Defining rules to warn of impending expiration of the above. Documents
  • A system of notifications to authorized users of the system about changes in the validity status of the above. Documents

The system user has the ability to:

  • Registering document scans,
  • Linking documents with corresponding resources (equipment)
  • Indicate the validity (expiration) date of the document o The system will automatically generate a reminder about the upcoming expiration date of current documents
  • Access any scan from the range of registered documents (dependent on permissions) via the application:
    • Office
    • Mobile

Electronic employee time management (eZCPP)

The module is responsible for the process of registration, verification and settlement of working time, of any employee (including external subcontractors) performing any activity in the RailSoft system.

Time recording is done using applications dedicated to:

  • Mobile devices (the customer at the stage of signing the contract chooses the system )
    • Windows
    • Android o
    • Office equipment (classic computer)
    • Web browsers
  • Semi-automatic registration and verification of employees’ eWork Time Cards using mobile devices o Semi-automatic – employee starts and finishes defined processes , specific to the workstation e.g.. R7 (the system automatically records the start/end date and time)
  • Manual registration and verification of employees’ eWork Time Cards using mobile devices o Manual – employee physically enters time spent on defined tasks, e.g. workshop employee ( requires implementation of Workshop module)
  • Modification of registered eKCPP via mobile devices or web browser
  • Accounting and verification of working time using the desktop application o Visualization of the register of electronic Employee Time Cards o Verification of eKCPP recorded by employees

 

 

 

Employee equipment module

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of employee equipment – one-time schemes or permanent templates (along with relevant individual characterization parameters).

 

 

Employee training and instruction module

The module is responsible for the process of training, authorization, authorization updates and instruction. Automation of the process, integration with the Employee Documentation module, customization of templates, document templates and use of mobile devices facilitates and optimizes the process of managing employee authorizations.

 

System

File of contractors

The module is used to manage contractors with whom we have an active business relationship. This module can be integrated with an external system that will feed it with contractor data. An additional functionality of the module is a register of potential business partners stored and maintained in the system.

 

Product file

The module is used to record the transported goods, taking into account the NHM and RID code. Each product registered in the file is subject to CSO classification.

Functionality specification:

  • Opening Balance Sheet – Bulk import of list, complete inventory of goods (based on NHM codes) from external Database or prepared *.xls file
  • Registration and management of information in the area of inventory data of goods
  • Ability to assign RID code to selected goods
  • Managing the assignment of goods to commodity groups
  • Management of units of goods
  • Classification of goods by CSO categories
  • Classification of goods by NHM codes
  • The ability to integrate with an external system that manages commodity data.

 

Reports

Reports module

The module is used to create SQL queries of dedicated reports, statements for customer needs. It is possible to parameterize statements in the form of a fixed table, pivot table and daschboard.

Within the module, the created fetches can be grouped as needed and access permissions for users can be managed.

Generated statements can be exported to xls or pdf files, printed or sent periodically to emails.

 

Contracts

Register of contracts (terminal + sidings)

The module allows you to register siding and terminal contracts concluded with contractors, with the possibility of linking them to offers issued in the CRM module. The defined contract can consist of multiple services and their variants. Flexible forms of invoicing are also possible:

  • One time
  • Per years
  • Per quarters
  • Per month
  • Per week
  • Per days

When defining a transportation contract, you can also specify the type of payment:

  • Payment for everything
  • Payment for at least N units (wagons, tons, time, etc.).
  • Payment always for N units (wagons, tons, time, etc.).

After defining a siding contract, the system will automatically generate execution protocols in an amount depending on the selected form of invoicing. Two forms of settlement of protocols are possible:

  • Manual – the user manually has to indicate the registered operations that qualify for billing
  • Automatic – the system will automatically select registered operations that qualify for billing and present them to the user for approval

The system allows integration with the accounting system to transfer the protocol as an input to the invoice.

 

Services

CRM. Contractor - web

The module is used to communicate with the customer using the Web site. In addition, the system provides correspondence with the contractor from the office application. After receiving a request for quotation from a customer, the system makes it possible to carry out an extensive calculation of the cost of fulfilling the request with a breakdown of the various options. The finished calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once an offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

The task of the module is to communicate with the customer using the website.

 

Directories

Loading/unloading equipment file (e.g., overhead cranes) - registration and management

The file is designed to manage information on handling equipment.

As part of the module, the system allows you to oversee your loading equipment inventory and keep an eye on documents, inspections and maintenance of equipment.

 

 

Dossier of loading/unloading equipment (e.g., overhead cranes) - equipment

The module allows you to define any relevant (for inspection, repair, revision and legalization) elements of loading equipment (along with relevant individual parameters characterize) – example parameters.

  • Internal combustion engine
  • Speedometer
  • Cart
  • Other equipment elements – defined by the system user

The user will have the ability to define equipment templates (grouping of selected equipment items), specific to specific types of equipment.

Dossier of loading/unloading equipment (e.g., overhead cranes) - document register

The system area provides tools to support the collection, archiving and sharing of maintenance documentation resources of handling equipment with assignment to a specific type of vehicle while maintaining the legally required continuity of traceability of features and characteristics in the operating history of a particular device. The module allows the user to define the expiration date of a document associated with a system component and automatically warns the user of an upcoming document expiration date.

  • Functionality specification:
  • Management of technical documentation of handling equipment
  • Management of equipment release documentation
  • Management of equipment maintenance records
  • Management of documentation issued by the TDT
  • Management of documentation and photos of the damaged vehicle
  • Defining rules to warn of impending expiration of the above. Documents
  • A system of notifications to authorized users of the system about changes in the validity status of the above. Documents
    Features
  • Registering document scans,
  • Linking documents to corresponding resources
  • Indication of the validity (expiration) of the document
  • The system will automatically generate a reminder when current documents are about to expire

 

The file of loading/unloading equipment (e.g., overhead cranes) - inspection and maintenance module

When carrying out inspection work on a vehicle, the condition of individual pieces of equipment is checked according to the indications in the DSU and defined rules.

Specification

  • Definition of maintenance levels for handling equipment.
  • Definition of review rules for handling equipment. Definition of reviews by maintenance group
  • Registration and management of maintenance and repair of handling equipment.
  • Definition of review rules for handling equipment.
  • Registration and management of maintenance and repair of handling equipment.

Transports

Container depot - management and operation

The container depot service module is used to supervise cargo handling and storage services. The module provides for handling of goods in the sense of Container, as well as handling of general cargo. The depot is expected to carry out transshipments in the relationship: yard – auto, auto – yard, auto – auto, auto – container, container – auto. The depot also handles customs, phytosanitary and other processes related to intermodal transportation. As part of the system, we can generate multiple depots/storage facilities and design its layout including addressing storage locations.

The terminal module is connected to the contracts module and allows billing for services performed.

The module consists of:

  • An office part that allows order registration, advising of deliveries and releases, gate operation, configuration of depots, order queuing, viewing of stock and cargo.
  • Mobile part to carry out orders/commands/tasks and report the need for additional activities, such as: washing the container, cleaning, lack of seals
  • Web-based part that allows the customer to advance the shipment, advance the car and view the stock status

 

 

Services

CRM. Contractor - Web

The module is used to communicate with the customer using the Web site. In addition, the system provides correspondence with the contractor from the office application. After receiving a request for quotation from a customer, the system makes it possible to carry out an extensive calculation of the cost of fulfilling the request with a breakdown of the various options. The finished calculation can be transformed into an offer, which can then be sent to the contractor for approval. Once an offer is approved, a freight contract is generated based on it, which is the beginning of the freight stage.

CRM.Workshop - Web

Many repairs to traction vehicles are performed by third-party workshops that specialize in a particular type of repair and are not part of the trucking company. Until now, the forms reported to them about performing an inspection or repair were sent via email. The process took a very long time and the locomotive could not always get to the activity in time to perform the scheduled transport. The frequent occurrence of such cases jeopardizes the timeliness of orders and causes financial losses.

In order to facilitate and speed up the process of implementing repair activities, a CRM workshop module managed via a web browser was created. A trucking company that owns the office version of Railsoft software provides cooperating repair companies with access to the application.

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Why RailSoft?

Container depots are important points in the container transportation process, and effective management of them is key to increasing company productivity and profits. Nowadays, with the transportation industry growing at a breakneck pace, logistics management has become a key part of business. One tool that can help in this process is the RailSoft system.

RailSoft is an information system developed specifically for container depots. RailSoft main goal is to improve the management and coordination of depot transportation processes, so the company can achieve better efficiency and profitability.

Implementing RailSoft can bring a number of benefits to container shipping companies. The first benefit is improved coordination. RailSoft allows you to fully automate the transportation process, from receiving a container to shipping it. This allows the company to achieve better coordination between different elements of the process, leading to more efficient use of resources and faster order processing.

Our team consists of skilled professionals who constantly strive to improve our solutions. We are always ready to help and support our customers to provide them with the best possible solutions.

When you choose RailSoft, you can be sure that you are getting the best IT solutions for the rail industry on the market. We provide efficiency, reliability and flexibility to help you succeed. Join the ranks of satisfied customers and see why RailSoft is the best IT solution for railroads.

What's new?

Our system is constantly being developed and adapted under current laws and the rail market. See what new features you will encounter in RailSoft.

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Our customers

Find out how the system implementations looked like in other railroad companies. Learn how our customers have increased efficiency and improved security with RailSoft.

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RailSoft

Our solution has already been trusted by many reputable companies that have appreciated our innovative approach and reliability.

Join the ranks of satisfied customers and enjoy greater efficiency and time savings. RailSoft – a reliable partner for your business.

Other realizations

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If you have questions or would like more information, we encourage you to fill out the contact form. Our team will be happy to answer all your questions and dispel any doubts. Filling out the contact form is an easy and quick way to get in touch with us and get support. Don’t delay, fill out the form today and learn more about our solutions!