Implementation at KGHM Polska Miedź S.A.

Wdrożenie w KGHM Polska Miedź S.A

Comprehensive implementation of the Railsoft system at KGHM Polska Miedź S.A.


KGHM Polska Miedź S.A

Today, a world leader in the mining and processing of valuable metals. Once – the state-owned Polish Mining and Smelting Combine. It has been in operation since 1949. It is engaged in the extraction and processing of valuable natural resources. At its heart is Europe’s largest copper ore deposit located in southwestern Poland. With a wealth of experience, openness and continuous improvement of competence, the company has built a unique culture of interaction and achieved a high position in the international arena.

Implementation of the development strategy systematically strengthens KGHM’s international position. The company currently has a geographically diversified portfolio of mining projects. It has production facilities on three continents – in Europe, North America and South America. KGHM’s world-controlled copper ore reserves – 40 million tons – guarantee the company’s name as a leader in the mining industry. The portfolio also included new metals such as molybdenum, palladium and nickel, paving the way for KGHM to take a strong position among global multi-commodity companies.


Situation before implementation

  • The execution of the main shipping orders was done in part in the SLK system, which was created by Pertrosoft for KGHM, in Excel files and on cards, (no unified process from the office)
  • The occurrence of a large number of document delays and errors due to the lack of accessibility to issue documents and perform actions by the traction team from the ground
  • Generating additional costs due to the lack of weighing and counting of wagon combinations when crossing gates at mines
  • Lack of integration with SAP, SKRJ and SEPE caused double the amount of work when adding and verifying data while performing daily transportation and maintenance processes

Implemented solution

Petrosoft Technologie Informatyczne sp. z o.o. in cooperation with KGHM’s IT department, carried out the supply and implementation of a system for managing a railroad company, siding and workshop. The work carried out consisted of:

  • Analysis of SLK software made a few years earlier, analysis of the company’s current business, logistics and IT situation.
  • Delivery of a comprehensive solution according to KGHM S.A.’s security policy.
  • Creation of dedicated modules ordered by the customer
  • Configuration and customization of the functionality and appearance of the system according to the customer’s needs
  • Training of employees on the purchased modules both technically and in business terms, taking into account the specifics of the processes performed
  • Training of the IT department in the use of management and configuration of modules and permissions for users


The delivered system supports and streamlines processes related to:

    • Resource management
    • Transport units file
    • Directory of sidings
    • Equipment file of vehicles and wagons
    • Resource efficiency documents
    • Contract Management Module:
    • Rental, hire, service
    • Managing people
    • Employee file
    • Schedule of working hours
    • List of working hours
    • Work card of the traction team
    • Employee equipment
    • Documents, licenses and certificates
    • Examinations and training
    • Knowledge of the routes
    • Cab Transports
    • Transport management
    • Offering (CRM)
    • Contracts with customers
    • Contracts
    • Planning orders
    • Staffing
    • Railroad documents (R7, Inward and outward waybill, R25 and R27, H30)
    • Heating up the logistics of the fleet
    • Ordering schedules
    • Integration with SEPE and SKRJ
    • Management of the rolling stock maintenance and operations department
    • Maintenance of wagons
    • Maintenance of locomotives
    • Maintenance and repair schedule
    • Implementation of inspections and repairs
    • Handling of repairs by external workshops using a browser
    • Management of sidings
    • Directory of sidings
    • Management of sidings
    • Maintenance of sidings
    • Siding equipment file
    • RFID
    • Security Management (BRK)
    • BRK
    • WOSY
    • Knowledge of schedules, instructions and regulations
    • Risk management (SMS, MMS, RAMS).
    • Manager’s Reports
    • SMS, MMS indicators
    • Financial and operational controlling
    • Operational reports dedicated to the customer
    • Alerts and cyclic tasks
    • Cost and revenue reports

Railsoft software has been implemented and is now functioning on 4 platforms: office, web browser, mobile and RFID shortages.Thanks to the extensive knowledge of KGHM’s team, the system has been perfectly tailored to the specifics of business processes and security policies in place at the company.


Effects of implementation

  • Accelerate and streamline the process of transportation planning and execution from the very beginning of receiving a customer inquiry, quotation, creating an agreement, contract, planning, execution and billing of transportation.
  • The combination of simultaneous execution of processes from multiple carriers has made it easier and more flexible to transfer data especially during pandemic periods.
  • Implement and properly configure multifirmity internally. of the system allowed a single database to be used by multiple employees of different companies operating inside. KGHM S.A. Each company sees and manages only a limited amount of resources, guaranteeing the security of the transferred data.
  • By building an RFID module and integrating it with other modules and properly configuring alerts, the company a real picture of the resources and goods located in a specific area. Each gate crossing is recorded in terms of verification of the specific wagon/locomotive, its weight, the goods it carries as well as the number of units entering.
  • By integrating with external systems, employees gain twice as much time.
  • Introducing automatic cyclic tasks and configuring the reporting process allows you to quickly and efficiently monitor and respond to data deviations.


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